Privacy Policy

Last Updated: January 22, 2026

RFP Success Partners ("we," "our," or "us") is committed to protecting your privacy. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you visit our website and use our services.

1. Information We Collect

Information You Provide

We collect information that you voluntarily provide when you:

• Fill out our contact form or request a quote
• Engage us for proposal writing services
• Communicate with us via email or phone
• Share documents and materials for proposal development

This information may include:

• Contact Information: Name, email address, phone number, company name, job title
• Business Information: Company details, NAICS codes, past performance information
• Proposal Content: RFP documents, technical approaches, pricing information, proprietary data
• Payment Information: Billing address (payment processing handled by third-party processors)

Information Collected Automatically

When you visit our website, we automatically collect:

• IP address, browser type, device information
• Pages visited, time spent on pages
• Referring website information

2. How We Use Your Information

We use your information to:

• Provide proposal writing and consulting services
• Communicate with you about your projects
• Process payments and manage invoices
• Improve our services and website
• Respond to your inquiries and support requests
• Send you service updates and project-related communications

3. How We Protect Your Information

We implement industry-standard security measures to protect your information:

• Encryption: All data is encrypted in transit and at rest
• Access Controls: Strict access controls limit who can view your information
• Secure File Sharing: We use encrypted platforms for document exchange
• Confidentiality Agreements: All team members sign NDAs
• Regular Security Audits: Ongoing monitoring and security testing

4. Confidentiality of Proposal Content

Your proprietary information is sacred to us. We understand that the documents and information you share contain sensitive business strategies, pricing, and competitive intelligence.

We protect your proposal content by:

• Requiring all team members to sign comprehensive NDAs
• Using secure, encrypted file storage and transfer systems
• Implementing strict access controls (only assigned team members can view your materials)
• Never sharing your information with competitors or third parties
• Deleting project files upon request after proposal submission

5. How We Share Your Information

We do not sell your information. Ever.

We may share your information only in these limited circumstances:

• Service Providers: Secure cloud storage providers, payment processors (who are contractually bound to protect your data)
• Legal Requirements: If required by law or to protect our legal rights
• With Your Consent: When you explicitly authorize us to share information

6. Data Retention

We retain your information for as long as necessary to:

• Provide you with our services
• Comply with legal obligations (typically 7 years for financial records)
• Resolve disputes and enforce agreements

Upon request, we will delete your proposal content and proprietary information within 30 days of project completion. Contact information may be retained for legitimate business purposes unless you request deletion.

7. Your Privacy Rights

You have the right to:

• Access: Request a copy of the information we hold about you
• Correction: Request that we correct any inaccurate information
• Deletion: Request that we delete your information
• Opt-Out: Unsubscribe from marketing communications (we don't send many anyway)
• Data Portability: Request your data in a portable format

To exercise any of these rights, contact us at privacy@rfpsuccesspartners.com

8. Cookies and Tracking

Our website uses minimal cookies for:

• Essential website functionality
• Basic analytics to understand how visitors use our site

You can disable cookies in your browser settings, though this may affect website functionality.

9. Third-Party Links

Our website may contain links to third-party websites. We are not responsible for the privacy practices of these sites. Please review their privacy policies before providing any information.

10. Children's Privacy

Our services are not directed to individuals under 18. We do not knowingly collect information from children.

11. International Data Transfers

Your information may be transferred to and processed in countries other than your country of residence. We ensure appropriate safeguards are in place to protect your information in accordance with this Privacy Policy.

12. Changes to This Privacy Policy

We may update this Privacy Policy from time to time. We will notify you of material changes by:

• Posting the updated policy on our website
• Updating the "Last Updated" date
• Sending email notification for significant changes

13. Contact Us

If you have questions about this Privacy Policy or our data practices, contact us:

We will respond to your inquiry within 30 days.